Gallery Management
Galleries in PicPeak are organized as events. Each event has its own slug, password, expiration date, and set of photos organized into categories.
Creating events
From the admin dashboard, create a new event by providing:
- Event type --- wedding, corporate, birthday, portrait, or custom.
- Event name --- displayed as the gallery title.
- Event date --- the date of the event.
- Customer name and email --- used for email notifications.
- Password --- optional; when set, guests must enter it to view the gallery. The Information card can also hide the logo on the password page for a single event.
- Expiration --- number of days until the gallery expires (default: 30 days).
Each event receives a unique slug and a shareable gallery link.
Publishing
When you publish, the dialog offers Send the gallery email now, ticked by default. Unticking it publishes quietly: the gallery goes live and nothing is sent — no gallery email, no customer notice, no WhatsApp message. Use it when you want the link live before the client hears about it, or when you will tell them yourself.
Afterwards, Send gallery email on the event page sends the link whenever you are ready. You confirm the password first if the gallery has one. Re-sending to a gallery you already notified is allowed; drafts, expired and inactive events are not.
Previewing as a guest
View Gallery on the event page opens the gallery the way guests see it, skipping the password even on protected galleries and working for drafts. It relies on your admin session, so the URL is useless to anyone who is not signed in as an admin.
The preview does not create a guest session and stays out of your statistics: it is not counted in access logs, download counts, per-photo views, or the notification bell.
QR codes and printed cards
The event’s Share link card carries a QR code for the gallery, with a live preview and four downloads: PNG, SVG, Table card (A6) and Poster (A4).
The PDFs contain the event name, the QR code, a caption (“Scan to view & share your photos”) and the share URL, and follow your admin interface language — they are available in English, German, Spanish, French, Dutch, Portuguese, Russian and Slovenian. No logo or branding is applied to them.
Categories
Photos within an event can be organized into categories (e.g., “Ceremony”, “Reception”, “Portraits”). Categories help guests navigate large galleries.
A category can act as a filter, leaving its photos in the main grid, or as a folder, which takes them out of the grid and puts them behind a tile the guest opens. Categories also carry a cover photo, a per-category download permission, and their own order. See Photo Categories & Folders.
Uploads
PicPeak supports drag-and-drop upload directly in the admin panel. Files can also be uploaded via the API.
- Supported image formats: JPEG, PNG, WebP
- Maximum file size: 50 MB per image
- Batch uploads respect the
general_max_files_per_uploadsetting (default: 500) - Thumbnails are generated automatically during upload
Expiration and archiving
When an event reaches its expiration date:
- The gallery becomes inaccessible to guests.
- PicPeak automatically archives the event and its photos to the
events/archiveddirectory.
Expiration warnings can be sent via email before the gallery expires.
Guest uploads
Events can optionally allow guests to upload their own photos. This is useful for collaborative events where multiple people contribute photos.
Bulk downloads
Guests can download all photos from a gallery (or a filtered subset) as a ZIP archive with a single click.
Filtering and search
The gallery interface supports:
- Filtering by likes, ratings, comments, or favorites
- Searching by filename
- Sorting by date, name, size, or rating
- Exporting filtered selections as ZIP or generating Capture One/Lightroom-compatible file lists